UK GDPR requires you to hold personal data only as long as necessary. SupaWaste's configurable audit log retention lets you set global limits — or per-plan overrides — and automatically purges records on a nightly schedule. Your log stays accurate and your data minimisation obligations are met without manual intervention.
Audit log retention settings — global limit and per-plan overrides
Set how long audit log records are kept — 90 days, 12 months, 3 years, or whatever your authority's data retention policy requires. Change it at any time without affecting existing records.
A scheduled job runs every night and removes any audit log records that have exceeded their retention period. No cron jobs for your IT team to manage, no manual exports needed.
Different subscription plans can carry different retention limits — useful if your authority manages multiple services with different compliance requirements under one SupaWaste account.
The storage limitation principle requires data to be kept no longer than necessary. Automated retention policies directly support this obligation and demonstrate accountability to your DPO.
A separate retention log records when purge jobs ran, how many records were removed, and the retention rule applied — giving your data protection team an auditable record of compliance.
Retention settings are controlled at the super-admin level — not accessible to individual council users. This prevents accidental or deliberate policy changes below the appropriate authority level.
Configure retention in the admin settings and the nightly job handles the rest — permanently.
In your SupaWaste admin settings, set the default audit log retention period for all council accounts — e.g. 12 months.
If specific plans or accounts need longer or shorter retention, add per-plan overrides. These take precedence over the global default.
Each night, a scheduled job checks the audit log and removes any records older than their applicable retention period. No action needed.
Open the Retention Log at any time to see a history of purge runs, records removed, and the rules applied — for your DPO or internal audit.
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